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Town Council Meeting 7 p.m.

Description: INTERLACHEN TOWN COUNCIL
TOWN COUNCIL MEETING MINUTES
TUESDAY, JULY 11, 2017 - 7:00 P.M.
DICKERMAN BUILDING

CALL TO ORDER:

Chairperson Meadows called the meeting to order at 7:00 pm.

ROLL CALL:

Council members present were Chairperson Carolyn Meadows, Vice-Chairperson John Lahert, Beverly Bakker, Carolyn Bennett and Judi Costanzo. Mayor Larsen and Attorney Young were present also.

COUNCIL CHAIRPERSON CAROLYN MEADOWS

Chairperson Meadows

Mayor Larsen presented a certificate of completion from Florida League of Cities to Council Member Bennett.

Commissioner Harvey thanked the Council and staff for their hard work on July 4th and stated that the County MSBU Fire Tax has been postponed until next year.

COUNCIL AGENDAED DISCUSSION:

Discussion and Consideration of the MacGill & CR 315 Culvert.

The Clerk stated that the Putnam County Public Works Director advised her that his recommendation to the County Commission was going to be that they not pay for the ditch block inlets. The Clerk recommended that the Town proceed with the installation of the ditch block inlets culvert.

Council Member Costanzo moved that the Town pay for the installation of the two ditch block inlets and send Putnam County a bill for half of the cost, in order to proceed with the project. Council Member Bakker seconded. Motion passed by a three to two roll call vote of the Council, with Council Members Bennett and Meadows voting no.

Discussion and Consideration of an Update on the North Francis Street Issue.

There was no update.

Discussion and Consideration of Appointing Attorney George Young to Negotiate with D.O.T. Regarding the Sale and/or Donation of Town Property.

Council Member Costanzo moved to allow the law firm of Holmes & Young to negotiate with D.O.T. regarding the sale and/or donation of Town property due to widening of SR 20. Council Member Lahert seconded. Motion passed by a unanimous roll call vote of the Council.

Discussion and Consideration of Authorizing D.O.T. to Pay Holmes & Young for any Billable Hours Required in the Negotiation of the Sale and/or Donation of Town Property.

Council Member Bakker moved to authorize the law firm of Holmes & Young to enter into a fee agreement with D.O.T. for any billable hours required in the negotiation of the sale and/or donation of Town property due to widening
of SR 20. Council Member Bennett seconded. Motion passed by a unanimous roll call vote of the Council.

Discussion and Consideration of Options Regarding the Inability to Grade in the Phyllis Street Area Due to a Portion of Hickory Lane Being a Private Road.

The Maintenance Supervisor explained that he recently discovered that other than the first 300 of Hickory Lane the
road is private, and the only other access is on county maintained Duncan Street.

A decision was tabled until more information is received.

Discussion and Consideration of Addition to the Personnel Manual.

The Clerk advised the Council that there is no provision in the Personnel Manual for any Supervisor positions that
may become open. If such openings cannot be filled from within and it has to be advertised, then the Mayor and the
supervisor whose position is open would bring their recommendation before the Council.

The Council was in agreement.

Discussion and Consideration of Setting the Millage Rate for 2017/2018.

Council Member Bakker moved to set the proposed 2017/2018 millage at the roll back rate of 8.8354 and set the Tentative Public Hearing for 5:05pm on September 11, 2017. Council Member Bennett seconded. Motion passed by a unanimous roll call vote of the Council.

CONSENT AGENDA:

The Consent Agenda was approved by unanimous general consent of the Council.

ORDINANCES:

Ordinance 2017-1: Repealing Occupational License Ordinances 86-1,87-1, 88-4 and 2004-3. First Reading

By unanimous general consent of the Council, Ordinance 2017-1 was read by title only.

Council Member Costanzo moved to approve Ordinance 2017-1 on first reading. Council Member Bennett seconded.
Motion passed by a unanimous roll call vote of the Council.

CONSENT AGENDA:

The Consent Agenda was approved by unanimous general consent of the Council.

COUNCIL COMMENTS:

All of the Council Members commended the staff on an outstanding job for the Independence Day Celebration and handling all the problems with the construction going on.

MAYOR COMMENTS:

Mayor Larsen also thanked the staff for their work.

DEPARTMENT HEAD COMMENTS:

The Maintenance Supervisor stated that FLP will be moving power poles on Francis Street and that sod has been placed on the west and the new water lines have been installed.

The Chief thanked the maintenance department for their help at the Independence Day Celebration.

The Clerk thanked the Council for the easy budget workshop and stated that the Supervisor of Election Office had notified her that the Town of Interlachen was the only municipality that has had all of its Council and Board members submit their Form 1.

PUBLIC COMMENTS:

Ms. Barbara Earp, at 191 Dickens Street complained that she is having a problem with flooding and sand is being washed into her yard. The Maintenance Supervisor assured her that someone would be out tomorrow to remove the sand from the road.

ATTORNEY COMMENTS:

Attorney Young stated that he has received another batch of parcels that D.O.T. wants the Town to donate or have temporary construction easements due to the widening of SR 20.

ADOURNMENT:

Meeting adjourned at 8:07pm



































Date: Tuesday, July 11, 2017
Priority: 5-Medium
Access: Public
Created by: Public Access ( by Pam Glover )
Updated: Wednesday, July 12, 2017 2:44pm GMT