Town of Interlachen Calendar

Description:

5:00 p.m. is the latest any item, letter, or subject matter can be placed on the agenda for the May 14,2013 Town Council meeting.

Agenda Request Forms are available at the Town Office and the Town website home page.

Description:

TOWN OF INTERLACHEN
PERSONNEL MANUAL WORKSHOP MINUTES
TUESDAY, MAY 7, 2013 - 5:05 P.M.
DICKERMAN BUILDING

CALL TO ORDER

Chairperson Costanzo called the meeting to order at 5:05 pm.

ROLL CALL

Council Members present were Chairperson Judi Costanzo, Vice-Chairperson Beverly Bakker, Larry Harris and Carolyn Meadows. Council Member Corbin was absent. The Town Clerk was absent due to illness. Mayor Larsen, the Chief and the Maintenance Supervisor were present.

COUNCIL CHAIRPERSON: JUDI COSTANZO

Chairperson Costanzo welcomed everyone and dispensed with the formalities. Council Member Meadows introduced Kia Paige; HR Director and office Manager for the Town of Lake Butler.

COUNCIL DISCUSSION:

Discussion and Consideration of the Employee Personnel Manual.

The following was discussed:

1) Job descriptions/qualifications.
2) Hiring procedures.
3) Personnel, financial and medical files.
4) Appointed/contractual positions.
5) Policies and procedures.
The following Personnel Manual changes were agreed upon:

1) Sections 3.0 was deleted.
2) Section 20.2, paragraph 3, at the end of the first sentence the following was added:”for employees hired prior to November 8, 2011.”
3) Section 20.2, paragraph 4, the following was added: “This contribution from the Town may vary from year to year depending upon the rising cost of health care insurance and the availability of funds from the Town.”
4) Section 24.6, the word “Maintenance” was replaced with the word “Town”.
5) Section 24.6(e), the following was added: after the word “vehicle”: “found to be at fault” and after the word “violations”: “or accidents and shall pay any applicable insurance deductable”.

Another Personnel Manual Workshop was scheduled for Tuesday, June 25, 2013 at 5:05 pm.

ADJOURNMENT:

Meeting adjourned at 7:16 pm.

Description:

TOWN COUNCIL MEETING MINUTES
TUESDAY, MAY 14, 2013 - 7:00 P.M.
DICKERMAN BUILDING

CALL TO ORDER:

Chairperson Costanzo called the meeting to order at 7:00 p.m.

ROLL CALL:

Council members present were Chairperson Costanzo, Vice-Chairperson Beverly Bakker, Wayne Corbin, Larry Harris and Carolyn Meadows. Mayor Larsen and Attorney Donald Holmes and were present also.

COUNCIL CHAIRPERSON – JUDI COSTANZO:

Chairperson Costanzo welcomed everyone and recognized Attorney Holmes’ thirty years, Pam Glovers’ fifteen years and Officer Mendez’ five years with the Town.

Mayor Larsen read a proclamation proclaiming the week of May18-24, 2013 as “Safe Boating Week” in the Town of Interlachen and Kathy Fisk gave a statement regarding boating safety.

COUNCIL AGENDAED DISCUSSION:

Discussion and Consideration of the Florida Rural Water Rates Presentation.

The Florida Rural Water representative was not present due to an emergency.

Discussion and Consideration of Ranking the C.D.B.G. Administrator Proposals.

Attorney Holmes tallied the ranking sheets as follows: #1 Guardian Community Resource Management Inc., #2 Fred Fox, Enterprises, Inc., #3 Government Services Group, Inc. and #4 Dredging & Marine Consultants.

Council Member Meadows moved to follow through with the tabulation and go with Guardian. Council Member Corbin seconded.

Council Member Bakker moved to amend the motion to include acceptance of Guardians’ fee as proposed. Council Member Harris seconded. Motion passed by a unanimous voice vote.

The amended motion passed by a four (4) to one (1) voice vote of the Council, with Chairperson Costanzo voting no.

Discussion and Consideration of Mittauer Paving Project Proposal.

Tim Norman from Mittauer & Associates stated that a permit is not required if the paving project is under 4,000 square feet. The paving would tie into the existing pavement and extend to Washington Street.

Council Member Bakker moved to have Mittauer proceed with plans to asphalt 4,000 square feet and look into crushed milling or concrete for the parking area. Council Member Corbin seconded. Motion passed by a unanimous voice vote of the Council.

Discussion and Consideration of the 2013/2014 Proposed Millage Rate for Budgetary Purposes.

The Council decided to have the Clerk work with a millage of 8.8287 & lower for budgetary purposes.

Discussion and Consideration of the 2013/2014 Proposed Salaries for Budgetary Purposes.

The Council decided to have the Clerk work with twenty-five (25) cents and fifty (50) cent hourly raises for budgetary purposes.

Discussion and Consideration of a New Sign.

Mayor Larsen stated he would like to put a sign on all four (4) city limit signs stating: “Between the Lakes, Celebrating our 125th Birthday 1888-2013.

The sign information will be sent to D.O.T. for permitting.

Discussion and Consideration of the Update on the Volunteer Party.

Twenty seven people plus the Mayor and Council Members will be attending, the food has been ordered and plans have been made for set up.

ORDINANCES:

Ordinance 2013-1: Election Ordinance. - First Reading

By unanimous general consent, Ordinance 2013-1was read by title only.

Council Member Bakker moved to adopt Ordinance 2013-1 on first reading with a change in Section 10 by replacing “within” with “prior to”. Council Member Meadows seconded. Motion passed by a unanimous roll call vote of the Council.

Ordinance 2013-2: Homestead Exemption for Senior Citizens. - First Reading

By unanimous general consent, Ordinance 2013-2was read by title only.

Council Member Bakker moved to adopt Ordinance 2013-2 on first reading. Council Member Corbin seconded. Motion passed by a unanimous roll call vote of the Council.

CONSENT AGENDA:

The consent agenda was approved by unanimous general consent.

COUNCIL COMMENTS:

Council Member Corbin apologized for missing the Personnel Manual Workshop.

Council Members Bakker, Harris and Meadows had no comments.

MAYOR COMMENTS:

Mayor Larsen had no comments.

DEPARTMENT HEAD COMMENTS:

The Clerk stated that Chairperson Costanzo and she will be calendaring budget workshops soon.

The Chief stated that Mayor Larsen, Chairperson Costanzo and he attended the Police Memorial and that the Wild West Show has been rescheduled for June 1, 2013.

CITIZENS AGENDAED PUBLIC COMMENTS:

Jean Russell; Caboose Repairs.

Mrs. Russell stated that Mr. Sage repaired the leaks in Caboose roof and reminded the Council that the caboose is a treasure of the Town and that they may need to budget for future repairs.

PUBLIC COMMENTS:

There were no comments from the public.

ATTORNEY COMMENTS:

Attorney Holmes thanked the Council for the card and plaque and introduced his partner and son-in law, George Young.

ADJOURNMENT

Meeting adjourned at 8:08pm.

Description:

The Interlachen Town Office will be closed today in observance of Memorial Day, and will reopen at 8:00 am on Tuesday, May 28,2013.

Description:

TOWN OF INTERLACHEN
TOWN COUNCIL
PARK ORDINANCE WORKSHOP AGENDA
TUESDAY, MAY 28, 2013 - 5:05 P.M.
DICKERMAN BUILDING

1) CALL TO ORDER

2) ROLL CALL

3) COUNCIL CHAIRPERSON: JUDI COSTANZO

A) Comments

4) COUNCIL DISCUSSION:

A) Discussion and Consideration of a Proposed Park Ordinance.

5) CLOSE WORKSHOP:

POSTING STATEMENTS:

Any item/subject placed on the agenda, regardless of how the matter is stated on the agenda, may be acted on by the Town Council.

Persons desiring to appeal any decision made by the Town Council, or anyone who wishes to have a written verbatim transcript of any Town Council meeting or portion thereof shall be responsible for securing at their expense, a "duly certified Court Reporter" who shall be permitted to attend the Town Council meeting and record proceedings through any means generally recognized as capable of producing an accurate record which does not disrupt the Town Council meeting.

Agenda items are available for public viewing at the Town Office, at 311 Atlantic Avenue, Interlachen, Florida. For questions, comments or information, call (386)684-3811.

Description:

July 4th Planning Meeting 4:15 pm

Description:

5:00 p.m. is the latest any item, letter, or subject matter can be placed on the agenda for the June 11,2013 Town Council meeting.

Agenda Request Forms are available at the Town Office and the Town website home page.